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User Management ​

The User Management area controls who can access MinuteView and what they can do. It is divided into three main sections:

  1. Users
  2. Groups
  3. Roles

A supporting function, Database User, is also available to manage the SQL connection credentials used by the server.

1. Users ​

A complete list of every account with access to MinuteView.

Viewing a User ​

Select a user to see:

  • Linked Accounts – External identities bound to this user (e.g., Autodesk Vault or Autodesk Construction Cloud/ACC accounts). When a MinuteView user is linked to a Vault/ACC identity, they inherit that identity’s permissions in addition to their MinuteView permissions.
  • Assigned Roles – Roles granted directly to the user (roles inherited through groups are not shown here).

Managing Users ​

  • Create New User – Click New to add an account manually (username, password, and any initial roles/groups).
  • Reset Password – If you are signed in as an administrator, you can reset another user’s password from their detail view.

2. Groups ​

Groups let you assign roles and manage membership collectively.

Creating Groups ​

You have two options:

  1. Import from Autodesk Vault – Available only when MinuteView is configured to authenticate via Autodesk Vault (MinuteView for Vault). Vault groups can be imported directly.

  2. Create Manually – Click New to define:

    • Group Name
    • Members (select existing users)
    • Roles Assigned to the Group

Click Save to apply changes, or Discard to cancel.

3. Roles ​

Roles bundle permissions. You assign roles to users or groups to grant capabilities.

Creating / Editing Roles ​

  1. Click New to create a role.
  2. Provide a Role Name (e.g., Mesh Access).
  3. Choose one or more Permissions (e.g., Access Mesh). A role can include as many or as few permissions as required.
  4. Save the role. Assign it to users or groups as needed.

Example: A role named Mesh Access might include the Access Mesh permission. Any user or group assigned this role can use Mesh features.

Database User (SQL Connection) ​

The Database User defines how MinuteView Server connects to the SQL database.

Provide:

  • SQL Server Name (and instance, if applicable)
  • SQL Username
  • SQL Password

These credentials are encrypted on the MinuteView server and used for every database operation.

Tips & Reminders ​

  • Use roles to define permission sets; use groups to simplify assignment of those roles to many users.
  • Link external identities (Vault/ACC) to reuse existing enterprise permissions.
  • Always keep the Database User credentials up to date after server or password changes.

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